PTA Auditor
What: Do annual PTA audit of treasurer
books
Your Commitment: This is a coordinator position. 1 or 2 persons are
needed. We estimate 3 or 4 hours twice within the school year.
When: Throughout the school year
Additional information: None
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PTA Back to School Barbecue
What: Organize the Back to School BBQ event. Members’ set-up and break down
event area, maintain the BBQ, and pickup drinks for the
event (purchased by the PTA). Coordinate entertainment options. Proctor
families provide the rest of the items.
Your Commitment: A meeting prior to event. Depending on the number of
members, 1 to 2 hours the day of the event. We try to have three
groups for this event: Setup crew, event crew and clean up crew.
Additional information: None
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PTA Bingo Book Night
What: Help gather books from parents to recycle for winners at Bingo game.
Help at the event. Sell snacks.
Your Commitment: 1 or 2 meetings prior to event. Depending on the number of
members, 2 to 3 hours the day of the event. Includes set-up
and breakdown for event.
Additional information: None
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PTA Book Fairs
What: Sell books during the Back to School Night and Open Houses events at
the school. Includes set-up and brake down of selling area.
Your Commitment: Depending on the number of members, 2 to 3 hours at each
event.
Additional information: None
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PTA BoxTops for Education
What: Promote throughout the school year, students to bring in the BoxTops
and Labels
off popular food items and turn them in for money.
Your Commitment: 2 or 3 meetings throughout the school year. 1 or 2
hours monthly as needed.
When: Throughout the school year
Additional information: None
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Proctor Campus Beautification
What: Coordinate work parties to beautify the Proctor gardens and
common areas
Your Commitment: 2 or 3 meetings throughout the school year. Depending on
the number of members, small amount of additional time on
select weekends to work on gardens.
When: Throughout the school year
Additional information: None
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Proctor Carnival
What: Organize the Fall Carnival event. Members’ set-up and break down event
area. Coordinate entertainment options. Proctor classrooms
decorations and staff booths.
Your Commitment: 1 or 2 meetings prior to event. Depending on the number of
members, 2 to 3 hours the day before the event and 2 to 3
hours the day after the event.
Additional information: None
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PTA Chess Club
What: Promote Chess through after-school club. Teaching student chess.
Your Commitment: 1 or 2 committee meetings throughout the school year.
Monthly after-school club meeting.
When: Throughout the school year, Monthly Club meetings.
Additional information: Knowledge of Chess.
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Community Outreach
What: – During
Thanksgiving and December Holidays coordinate food donations and deliver to
Community center
Your Commitment: This is a coordinator position. 1 or 2 persons are
needed.
When: Twice a year, November and December
Additional information: None
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PTA Emergency Preparedness
What: Maintain fresh supplies; coordinate with school staff; shelters,
drills, and education to prepare for any disaster.
Your Commitment: Depending on the number of members, 3 to 4 one hour
meetings
When: Throughout the school year
Additional information: None
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PTA Family Portraits
What: Coordinate a time with local photographer to do portraits. Portraits
can be done as a weekend shoot at the school or by sell
discounted coupons at a studio.
Your Commitment: This is a coordinator position. 1 or 2 persons are
needed.
When: One event within school year, To-Be-Determined by coordinator
Additional information: None
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PTA Grant Coordinator
What: Promote getting grants for Proctor School
Your Commitment: This is a coordinator position. 1 or 2 persons are
needed.
When: Throughout the school year
Additional information: None
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PTA Health & Safety
What: <newly defined>
Your Commitment: 1 or 2 committee meetings, Depending on the number of
members, and chairpersons.
When: Throughout the school year
Additional information: None
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PTA Historian
What: <newly defined>
Your Commitment: This is a coordinator position. 1 or 2 persons are
needed.
When: Throughout the school year
Additional information: None
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PTA Holiday
Secret-Shop
What: Coordinate getting gifts orders and displayed; promote
Friday night and Saturday sale for students to buy inexpensive gift for
family during the holiday season.
Your Commitment: 1 or 2 committee meetings, usually in November.
Depending on the number of members, maybe 1 to 2 hours at event.
When: December
Additional information: None
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PTA Hospitality
What: Bring coffee, drinks and treats to PTA meetings (will be reimbursed)
Your Commitment: This is a coordinator position. 1 or 2 persons are
needed. 1/2 hour prior to each PTA meetings.
When: First Tuesday of each month, Throughout the school year.
Additional information: None
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PTA Media Coordination
What: Coordinates and assist the PTA board and committee chairpersons with
publishing PTA events and activities. This includes helping to
standardize fliers and content (ie Proctor Post, Website, Monthly Emails,
take home fliers, and CV Forum). One of this committee’s tasks
will be to help school staff in producing bi-weekly Proctor Post.
Your Commitment: 1 or 2 committee meetings at beginning of the year.
Depending on the number of members.
When: Throughout the school year
Additional information: Should have email. Consider yourself detail
oriented.
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PTA Open House
What: Coordinate light supper (pizza) during Open House activities
Your Commitment: 1 or 2 committee meetings, usually in April or May.
Depending on the number of members, between 1 to 2 hours at event.
Additional information: None
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PTA Parent Education
What: Attend and report back information from monthly CVUSD meetings for PTA
leaders.
Your Commitment: This is a coordinator position. 1 or 2 persons are
needed. Attend CVUSD meetings.
When: First Tuesday of each month (PTA) and CVUSD Board Meeting, Throughout
the school year.
Additional information: None
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Proctor PEP
(Parent Education Program)
What: Coordinate getting trainers trained and into classroom to
education children about the dangers of drugs
Your Commitment: Unknown
When: Throughout the school year.
Additional information: None
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PTA Photographer
What: take pictures during PTA
and school functions do annual slide show for PTA and students. Be able to
provide pictures to use on the PTA website.
Your Commitment: This
is a coordinator position. 1 or 2 persons are needed.
When: Throughout the school year
Additional information: Should have your own camera.
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PTA Proctor Arts
What: Coordinate a docent program to present various forms of art to the
classrooms. Also, coordinate with school staff the hanging up and
removing of student art for the school’s annual art show.
Your Commitment: Unknown
When: Throughout the school year.
Additional information: None
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PTA Room Representative
What: Each classroom at
Proctor counts on a group of approximately four to six parents to volunteer
to became Room Representatives. Room Representatives help coordinate
school/classroom events (i.e., Treat sales, parties, picnics, ect.). Room
Representatives are also the contacts between home and school for a small
group of classroom families to advise them of upcoming events and to request
volunteers and supplies for those events. It is not mandatory for
Room Representatives to attend every party/event planned for their child's
classroom. There are usually other parents who enjoy attending parties and
helping out. The majority of Room Representative duties can be completed
from your home.
Each classroom will also need a Head Room Representative to act as the lead
liaison between the other Room Representatives and the teacher.
Your Commitment: Depending on the number of members, unknown
When: Throughout the school year
Additional information: None
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PTA Science Night
What: Coordinate with Lawrence Berkeley Hall of Science and parent
volunteers to put on an evening of fun
Your Commitment: 1 or 2 committee meetings. Depending on the number of
members, between 2 to 3 hours at event.
Additional information: None
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PTA Scrabble Club
What: Promote vocabulary, spelling and fun during after school scrabble
sessions.
Your Commitment: 1 or 2 committee meetings throughout the school year.
Monthly after-school club meeting.
When: Throughout the school year, Monthly Club meetings.
Additional information: None
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PTA Skate Night
What: Schedule and promote a night of skating just for Proctor School at Golden
Skate in San Ramon
Your Commitment: This is a coordinator position. 1 or 2 persons are
needed.
Additional information: None
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PTA Student Banking
What: Work with local bank on processing weekly student deposits and
awarding saving prizes.
Your Commitment: 1 or 2 committee meetings. Depending on the number of
members, between 2 to 3 hours a week
When: One day a week, to be determined by committee, throughout the School
Year,
Additional information: None
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PTA Student Store
What: Procure and distribute Proctor T-shirts and sweatshirts and other
Proctor logo items
Your Commitment: Depending on the number of members. Unknown
When: Beginning of school year
Additional information: None
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PTA Teacher Appreciation Lunch
What: Coordinate decorating school area and provide a themed luncheon for
Proctor staff.
Your Commitment: 1 or 2 committee meetings. Depending on the number of
members, between 2 to 3 hours at event
Additional information: None
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PTA Volunteer Resource Coordinator
What: Coordinate volunteers to help at events and activities at
Proctor School. Communicate with chairpersons regarding addition
volunteers need for events and activities. Communicate and coordinate with
"worker bee" list parents.
Projects:
- School Office - Coordinate volunteers in office and do projects as needed for
teachers such as copying, laminating, binding.
- School Pictures - Help coordinate flow of students into photographers for
the two-school picture taking days.
- Eye Exams - Assist CVUSD Nurse and professional eye doctors in giving eye exams to students in
two grades.
Your Commitment: This is a coordinator position. 1 or 2 persons are
needed.
When: Throughout the school year
Additional information: None
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PTA Welcome Buddy
Parents
What: Committee members would call new Proctor families, between
registration and the beginning of school, welcoming them to the school.
They should answer questions and point them to resources at Proctor (PTA,
Web, buddy committee, or school staff). Buddy parents will be
available to help answer questions about how the school works and to simply
make the transition to a new school easier.
Your Commitment: 1 or 2 committee meetings. Depending on the number of
members, to make between 5 and 10 phone calls to new Proctor
parents.
When: Between Registration and first weeks of school.
Additional information: None
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Nominating Committee – Find
candidates for PTA Board positions for following school year
Fifth Grade Picnic – Coordinate an
end of school year at local picnic site.
Proctor Registration – Help Proctor
Secretary by coordinating helpers at Registration packet stuffing and during
Registration Days. Make sure all PTA information is copied and ready for
stuffing.
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