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Proctor PTA Committee Descriptions
Back to School BBQ
What: Organize the Back to School BBQ event. Members’ set-up and break down
event area, maintain the BBQ, and pickup drinks for the
event (purchased by the PTA). Coordinate entertainment options. Proctor
families provide the rest of the items.
Your Commitment: A meeting prior to event. Depending on the number of
members, 1 to 2 hours the day of the event. We try to have three
groups for this event: Setup crew, event crew and clean up crew.
Additional information: None
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Book Fair
What: Sell books during the Back to School Night and Open Houses events at
the school. Includes set-up and brake down of selling area.
Your Commitment: Depending on the number of members, 2 to 3 hours at each
event.
Additional information: None
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Boxtops for Education
What: Promote throughout the school year, students to bring in the BoxTops
and Labels
off popular food items and turn them in for money.
Your Commitment: 2 or 3 meetings throughout the school year. 1 or 2
hours monthly as needed.
When: Throughout the school year
Additional information: None
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Campus Beautification
What: Coordinate work parties to beautify the Proctor gardens and
common areas
Your Commitment: 2 or 3 meetings throughout the school year. Depending on
the number of members, small amount of additional time on
select weekends to work on gardens.
When: Throughout the school year
Additional information: None
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Carnival
What: Organize the Fall Carnival event. Members’ set-up and break down event
area. Coordinate entertainment options. Proctor classrooms
decorations and staff booths.
Your Commitment: 1 or 2 meetings prior to event. Depending on the number of
members, 2 to 3 hours the day before the event and 2 to 3
hours the day after the event.
Additional information: None
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Community Outreach
What: During
Thanksgiving and December Holidays coordinate food donations and deliver to
Community center
Your Commitment: This is a coordinator position. 1 or 2 persons are
needed.
When: Twice a year, November and December
Additional information: None
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Emergency Preparedness
What: Maintain fresh supplies; coordinate with school staff; shelters,
drills, and education to prepare for any disaster.
Your Commitment: Depending on the number of members, 3 to 4 one hour
meetings
When: Throughout the school year
Additional information: None
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Holiday Secret Shop
What: Coordinate getting gifts orders and displayed; promote
Friday night and Saturday sale for students to buy inexpensive gift for
family during the holiday season.
Your Commitment: 1 or 2 committee meetings, usually in November.
Depending on the number of members, maybe 1 to 2 hours at event.
When: December
Additional information: None
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Hospitality
What: Bring coffee, drinks and treats to PTA meetings (will be reimbursed)
Your Commitment: This is a coordinator position. 1 or 2 persons are
needed. 1/2 hour prior to each PTA meetings.
When: First Tuesday of each month, Throughout the school year.
Additional information: None
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Media Coordinator
What: Coordinates and assist the PTA board and committee chairpersons with
publishing PTA events and activities. This includes helping to
standardize fliers and content (ie Proctor Post, Website, Monthly Emails,
take home fliers, and CV Forum). One of this committee’s tasks
will be to help school staff in producing bi-weekly Proctor Post.
Your Commitment: 1 or 2 committee meetings at beginning of the year.
Depending on the number of members.
When: Throughout the school year
Additional information: Should have email. Consider yourself detail oriented.
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Open House Coordinator
What: Coordinate light supper (pizza) during Open House activities
Your Commitment: 1 or 2 committee meetings, usually in April or May.
Depending on the number of members, between 1 to 2 hours at event.
Additional information: None
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Parent Education
What: Attend and report back information from monthly CVUSD meetings for PTA
leaders.
Your Commitment: This is a coordinator position. 1 or 2 persons are
needed. Attend CVUSD meetings.
When: First Tuesday of each month (PTA) and CVUSD Board Meeting, Throughout
the school year.
Additional information: None
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Parent Education Program (PEP)
What: The Parent Educator Program (PEP), is a project of the Center for Human Development, and trains community volunteers to present health promotion curriculum to elementary students in grades K-6. The program is based on the TRIBES process and is designed to reduce risk factors for adolescent drug use and to promote resiliency in children. Parent volunteers receive a 21-hour training in a process which enables them to co-facilitate an interactive curriculum in the classroom. The lessons they will deliver are designed to promote responsible decision making, resistance skills, self-esteem, and positive peer interaction. The newest updates to our curriculum will address cyber-safety and internet etiquette.
Your Commitment: 21 Hours of training, and one hour per week in the classroom for 6-14 weeks.
When: Throughout the school year.
Additional information: Click here for PEP Flyer
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Photographer
What: take pictures during PTA
and school functions do annual slide show for PTA and students. Be able to
provide pictures to use on the PTA website.
Your Commitment: This
is a coordinator position. 1 or 2 persons are needed.
When: Throughout the school year
Additional information: Should have your own camera.
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FAME
What: Coordinate a docent program to present various forms of art to the
classrooms. Also, coordinate with school staff the hanging up and
removing of student art for the school’s annual art show.
Your Commitment: Unknown
When: Throughout the school year.
Additional information: None
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PTA Room Representative
What: Each classroom at
Proctor counts on a group of approximately four to six parents to volunteer
to became Room Representatives. Room Representatives help coordinate
school/classroom events (i.e., Treat sales, parties, picnics, etc.). Room
Representatives are also the contacts between home and school for a small
group of classroom families to advise them of upcoming events and to request
volunteers and supplies for those events. It is not mandatory for Room Representatives to attend every party/event planned for their child's
classroom. There are usually other parents who enjoy attending parties and
helping out. The majority of Room Representative duties can be completed
from your home.
Each classroom will also need a Head Room Representative to act as the lead
liaison between the other Room Representatives and the teacher.
Your Commitment: Depending on the number of members, unknown
When: Throughout the school year
Additional information: None
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Science Night
What: Coordinate with Lawrence Berkeley Hall of Science and parent
volunteers to put on an evening of fun
Your Commitment: 1 or 2 committee meetings. Depending on the number of
members, between 2 to 3 hours at event.
Additional information: None
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Skate Night
What: Schedule and promote a night of skating just for Proctor School at Golden
Skate in San Ramon
Your Commitment: This is a coordinator position. 1 or 2 persons are
needed.
Additional information: None
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Student Store
What: Procure and distribute Proctor T-shirts and sweatshirts and other
Proctor logo items
Your Commitment: Depending on the number of members. Unknown
When: Beginning of school year
Additional information: None
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Teacher Appreciation Luncheon
What: Coordinate decorating school area and provide a theme luncheon for
Proctor staff.
Your Commitment: 1 or 2 committee meetings. Depending on the number of
members, between 2 to 3 hours at event
Additional information: None
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Volunteer Resource Coordinator
What: Coordinate volunteers to help at events and activities at
Proctor School. Communicate with chairpersons regarding addition
volunteers need for events and activities. Communicate and coordinate with
"worker bee" list parents.
Projects:
- School Office - Coordinate volunteers in office on projects as needed for
teachers such as copying, laminating, binding.
- School Pictures - Help coordinate flow of students into photographers for
the two-school picture taking days.
- Eye Exams - Assist CVUSD Nurse and professional eye doctors in giving eye exams to students in
two grades.
Your Commitment: This is a coordinator position. 1 or 2 persons are
needed.
When: Throughout the school year
Additional information: None
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Welcome Buddy Parents
What: Committee members would call new Proctor families, between registration and the beginning of school, welcoming them to the school. They should answer questions and point them to resources at Proctor (PTA, Web, buddy committee, or school staff). Buddy parents will be available to help answer questions about how the school works and to simply make the transition to a new school easier.
Your Commitment: 1 or 2 committee meetings. Depending on the number of members, to make between 5 and 10 phone calls to new Proctor
parents.
When: Between Registration and first weeks of school.
Additional information: None
Nominating Committee– Find
candidates for PTA Board positions for following school year.
Fifth Grade Picnic – Coordinate an
end of school year at local picnic site.
Proctor Registration – Help Proctor
Secretary by coordinating helpers at Registration packet stuffing and during
Registration Days. Make sure all PTA information is copied and ready for
stuffing.
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